Equipment moves faster than spreadsheets.
Items transfer between work areas and projects while the central hire register struggles to keep up.
FOR UK MAIN CONTRACTORS & SPECIALIST SUBCONTRACTORS
Hired plant.
Across your sites. One record.
Know what's on hire. Know which authorised site it's assigned to. Know what it's costing you.
Hirentra connects hired plant from delivery and site assignment through transfers, off-hire, supplier collection and commercial review — giving operations and commercial teams one shared record across live projects.
Built for UK main contractors and specialist subcontractors managing hired plant across live construction projects.
MULTI-SITE CONTROL
UNLIMITED USERS
SITE-FIRST WORKFLOWS
COMMERCIAL VISIBILITY
COMMERCIAL HIRE VIEW
DEMO WORKSPACE · ILLUSTRATIVE DATA
ACTIVE HIRE EXPOSURE
£18,460
Across selected live projects
AWAITING COLLECTION
12
Items requiring visibility
LONG-RUNNING HIRES
7
Review against site requirement
COMMERCIAL REVIEW
3
Exceptions requiring judgement
Project North4 awaiting collection
Project Central2 long-running hires
Project South1 invoice exception
THE COMMERCIAL PROBLEM
Plant hire gets expensive when nobody owns the whole picture.
The site knows what arrived. The supplier knows what it invoiced. Commercial knows what the PO says. The gap is everything that happened between those records.
A request is not a collection.
An off-hire email can be sent while the equipment remains on site waiting for the supplier to collect it.
The invoice exposes the missing history.
QS and commercial teams are forced to reconstruct delivery, transfer and off-hire events after charging has already happened.
ONE OPERATIONAL RECORD
Follow the hire from the supplier to commercial review.
Hirentra keeps the operational lifecycle connected so the latest site action does not erase the history commercial teams need later.
01DeliveryRecord the equipment arriving on site with the supporting evidence required.
02SiteKeep the hired item assigned to the correct authorised site in the operational record.
03TransferMove equipment between authorised projects without losing its history.
04Off-hireRecord when the site no longer requires the equipment.
05CollectionKeep the item visible until supplier collection is actually confirmed.
06ReviewGive commercial teams operational evidence to support invoice reconciliation.
MANAGEMENT VISIBILITY
See the hire position before the invoice arrives.
Management should not need five spreadsheets and three phone calls just to understand which projects are carrying hire exposure today.
What's currently on hire
See active hired equipment across authorised projects from one company-level view.
Which authorised site it is assigned to
Keep site assignment and controlled project-to-project transfers attached to the same operational record.
Supplier rate basis
Work with daily, weekly or monthly supplier rates without pretending every contract bills the same way.
Current hire-cost visibility
Give authorised commercial users a live operational view of hire exposure rather than waiting for month-end invoices.
What is still waiting to leave
Separate requested off-hire from confirmed collection so outstanding equipment remains visible.
What needs commercial judgement
Surface reconciliation and operational exceptions without auto-approving uncertain commercial outcomes.
ROLE-BASED CONTROL
Different people need different parts of the truth.
A director, QS, manager and site user should not all be forced through the same interface. Hirentra keeps permissions and workflows aligned to the job each person is actually doing.
Business visibility
See hire exposure and activity across authorised projects and identify where management attention may be required.
Commercial evidence
Review rates, POs, operational history, off-hire records and invoice exceptions without rebuilding the story manually.
Project control
Understand what is assigned to the project, what has moved, what is due for action and what remains outstanding.
Brutally simple actions
Receive, scan, photograph and confirm. No unnecessary commercial dashboards and no accounting workflow at the gate.
OFF-HIRE CONTROL
Off-hire is not the same as collected.
This distinction is where weak hire registers become commercially dangerous. Hirentra keeps the operational events separate so the business can see what has been requested, what remains pending collection and what was confirmed collected.
1
Off-hire requestedRecord that the project no longer requires the equipment.
2
Collection remains visibleDo not make the item disappear just because an email or request was sent.
3
Collection confirmedRecord what actually left site and when the operational event was captured.
4
Commercial reviewUse that history when comparing supplier charging against the operational record.
01
Receive Identify the hire arriving on site.
02
Identify Use the supplier/asset reference or scan a QR/barcode where available.
03
Photo Capture plate, label or condition evidence where the workflow requires it.
04
Confirm Put the operational event into the company record.
SITE USER WORKFLOW · MINIMUM STEPS · MOBILE FIRST
SITE-FIRST BY DESIGN
Site teams should not need training in accounting software.
The person standing next to the machine needs a different interface from the QS reviewing an invoice. Hirentra keeps field actions deliberately simple while management receives structured information behind the scenes.
CONTROLLED ONBOARDING
Start with the hire register you already have.
A contractor should not have to rebuild hundreds of current hires by hand just to test Hirentra. Existing data can be mapped, validated and reviewed before import.
01
Existing spreadsheetUse the agreed source register supplied for onboarding.
02
Map the columnsMatch the customer's structure to the Hirentra import fields.
03
Validate firstReview invalid values, unavailable sites and other import issues before committing.
04
Review duplicatesAvoid blindly creating second records for equipment already present.
05
Import to the live registerBegin the pilot from an agreed operational baseline.
SIX WEEKS · ONE LIVE PROJECT · AGREED SUCCESS MEASURES
Prove it on a live project before rolling it out.
Start with a focused six-week pilot. Agree the project, users, workflows, success measures and commercial scope before kickoff, then review the evidence at the end rather than relying on vague software claims.
Establish the baseline
Import the agreed current hire register and identify the starting operational position.
Run real workflows
Capture agreed delivery, transfer, off-hire, collection and commercial-review activity on the selected project.
Measure what changed
Review adoption, evidence capture, outstanding collections, hire visibility and agreed commercial-control outcomes.
SIMPLE CONTRACTOR PRICING
Unlimited users. Pricing scales with active sites and the level of commercial control required.
Starter covers core hire operations. Business adds stronger commercial control. ERP integration implementation is scoped and quoted separately.
STARTER · HIRE OPERATIONS
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from · 1–5 active sites · monthly
BUSINESS · HIRE + COMMERCIAL
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from · 1–5 active sites · monthly
Unlimited users. TheBigBangWorks Ltd is not currently VAT registered, so VAT is not currently charged. This will change if VAT registration status changes.
STOP RECONSTRUCTING THE HIRE STORY LATER
Know what is on hire while you can still act on it.
Bring one live project, one real hire register and agreed success measures.
CONTACT
Talk to the Hirentra team.
For contractor pilot enquiries, product questions or partnerships:
hello@hirentra.comHirentra Web•Android•iOS
One connected hire-control platform across web and mobile.