RECEIVE
Receive in seconds
Scan or enter an asset, select the site, capture condition evidence and put it live immediately.
BUILT FOR UK CONSTRUCTION · HIRED-IN PLANT
Know what's still on hire.
Before the invoice arrives.
Off-hire should not live in WhatsApp. The PO, POD and invoice should not tell three different stories.
For UK contractors hiring plant into live projects: one operational record for site teams, managers and QSs from receipt to off-hire and invoice review.
Built for UK contractors.
Site-first
Fast field workflows
Commercial
Operational vs billed
Sidecar
Your ERP stays in control
H
HIRENTRA
PLANT • HIRE • CONTROL
DEMO WORKSPACE
Illustrative demo data
Not a customer account
Demo workspace
Hired-in plant overview
DEMO
Assets on site
148
+12 this month
Checks due
6
Weekly plant check
Pending pricing
12
Commercial review
Escalations
2
Needs attention
ACTIVE HIRE EXPOSURE
£24,860.40
Across active sites
↗ 4.8%
Site exposure
Daily cost
RECEIVE→
TRACK→
TRANSFER→
CHECK→
RETURN→
CONTROL COSTS
ONE SYSTEM
Built around the way plant actually moves.
Hirentra keeps site operations simple while giving managers and directors the visibility they need.
TRACK
Know where everything is
See live plant by site, transfer assets between projects and maintain a full movement history.
COMMERCIAL
Control hire exposure
Track daily costs, live hire exposure, long-hire assets and items waiting for commercial pricing.
CHECK
Weekly plant checks
Keep live assets verified with structured checks, sign-off records and overdue visibility.
EVIDENCE
Condition evidence
Store arrival and return photos against asset history to support cleaner damage and return records.
ACCESS
Multi-company control
Company, role and site-based permissions keep each organisation and project properly separated.
HOW IT WORKS
From delivery to off-hire.
A simple operational flow for site teams, backed by structured records for management.
Receive
Identify the asset, assign its site and capture its arrival condition.
Track
Keep location, status, movement and commercial information live.
Control
Check, transfer, escalate and return each asset with evidence.
REAL PRODUCT INTERFACE
Actual Hirentra screens. Illustrative demo data.
These are real product views populated with invented demonstration data. They do not represent a live customer portfolio or claimed customer results.
ONE OPERATIONAL STORY
From site to commercial office.
Hirentra keeps the physical movement, procurement record and commercial position connected instead of splitting them across spreadsheets, inboxes and disconnected systems.
1RECEIVEAsset + condition + evidence
→
2TRACKSite, status & live hire
→
3TRANSFERControlled site movement
→
4OFF-HIRERequest supplier collection
→
5COLLECTConfirm & close movement
→
6RECONCILEInvoice vs operational truth
Keep the field workflow simple enough to use where the asset actually arrives.
See assets, collections, compliance and site exceptions that need action.
Connect supplier rates, POs, invoices and hire exposure to real site activity.
Company-wide commercial and operational visibility without living in spreadsheets.
HIRE OPERATIONS
From delivery gate to supplier collection. One record.
Capture the asset once, then carry the same operational truth through its full hire lifecycle.
Fast field actionsBuilt for the person standing with the asset.Same live platformMobile actions feed the web control layer.
COMMERCIAL CONTROL
Know the hire exposure before the invoice lands.
Hirentra turns live site activity into commercial visibility without pretending every supplier charges the same way.
LIVE
Live hire exposure
See active daily-equivalent exposure and accumulated cost across authorised sites.
RATES
Native supplier rates
Store daily, weekly and monthly contract rates without destroying the original rate basis.
COST
Cost allocation
Cost codes, cost centres and site/project context for the teams that need them.
RULES
Billing rules & exceptions
Review contractual charging behaviour, variance and supplier exceptions.
MATCH
Invoice reconciliation
Compare billing against Hirentra's operational record and surface what needs human review.
PROCUREMENT • PO • POD • AP
Stop treating the PO, delivery and invoice as three different stories.
Hirentra connects the request, order, physical receipt and commercial reconciliation so teams can see what was ordered, what arrived and what is being billed.
BUILT AROUND THE JOB
The same platform. A different priority for each role.
Permissions decide what a person can access. Hirentra then prioritises the workspace around what that role actually needs to do.
See the whole business.
Portfolio exposure, procurement, commercial exceptions, risk and integration health.
Control the money.
POs, invoices, reconciliation, supplier intelligence, hire exposure and cost allocation.
Run the site operation.
Assets, alerts, off-hire, collections, requests, compliance and site-level oversight.
Do the field task fast.
Receive, scan, request off-hire, capture evidence and complete checks without management clutter.
COMPLIANCE & EVIDENCE
Operational evidence that doesn't disappear into WhatsApp, email and folders.
Evidence stays connected to the operational record that created it, so inspection, incident and document history remains traceable.
Weekly checks
Signed site verification with historical asset snapshots and outstanding items.
Condition evidence
Arrival, return and supporting photos tied to the record they belong to.
Compliance history
Track profiles, status, supporting documents and software compliance holds.
Incidents & liability
Lost/stolen workflows, evidence, supplier contact and resolution history.
Trusted evidence
Server-side integrity verification and protected display derivatives where supported.
Document processing
Certificate/document capture and assisted extraction workflows with human control.
DATA EXCHANGE
You don't have to start from zero.
Bring an existing hire register into Hirentra through a controlled mapping and validation flow instead of manually retyping an estate one item at a time.
01Your spreadsheetExisting asset / hire register
→
02Map columnsMatch your headings to Hirentra
→
03ValidateReview errors and duplicates
→
04ImportControlled server-side onboarding
→
05HirentraOne live operational register
ERP & API INTEGRATION
Built to connect. Validated before going live.
Hirentra remains the operational record for hired plant and does not need to replace the customer's ERP. Approved PO and AP events can be connected through a controlled adapter that is implemented, mapped and validated against the specified environment before production use.
Operational record for hired plant
Hirentra manages hire operations, procurement controls, approvals, exceptions and the evidence behind each controlled hand-off.
Financial posting authority
The customer's ERP remains the financial posting authority. Hirentra does not replace or bypass the customer's native finance controls.
SAP S/4HANAIMPLEMENTATION AVAILABLE
Connect Hirentra procurement and commercial workflows through a controlled enterprise integration programme configured and validated against the customer's specified SAP landscape. Available to Enterprise customers; implementation is separately scoped.
Public Cloud, RISE and on-premises are implementation targets subject to landscape assessment and interface availability.COINSIMPLEMENTATION AVAILABLE
Integration is configured against the customer's approved COINS environment, interface profile and commercial requirements.
Production activation follows agreed non-production validation and acceptance.CAUSEWAYIMPLEMENTATION AVAILABLE
Integration is configured against the customer's approved Causeway environment, interface profile and commercial requirements.
Production activation follows agreed non-production validation and acceptance.ERP & APISEPARATELY SCOPED
Additional ERP landscapes and approved HTTPS/API endpoints can be assessed as customer-specific implementation work.
Availability depends on the target system, interfaces, security model and agreed scope.
POTENTIAL CONTROLLED FLOWS
Capability is agreed per implementation.
PO hand-off
Service receipt / confirmation
Supplier-invoice workflow
Status reconciliation
Controlled hand-off by default.
Supplier-invoice workflows are handed off into an agreed parked or held state. Automated posting is enabled only where separately configured, validated and authorised.
Mappings are implementation work.
Supplier/vendor, WBS, cost centre, tax and related mappings are established during implementation. Ongoing synchronisation is separately scoped.
Custom work is not hidden in the subscription.
Additional landscapes, inbound sync, custom mappings, auto-posting and payment-status feeds are separately scoped.
CONTROLLED IMPLEMENTATION
From discovery to production
An ERP adapter goes live only after agreed non-production acceptance testing.
Discover
Document the customer's ERP landscape, interfaces and requirements.
Configure
Establish mappings, authentication, commercial rules and integration behaviour.
Validate
Test against the customer's non-production environment, including failure and recovery scenarios.
Approve
Review acceptance evidence and obtain the agreed approval before production deployment.
Go live
Enable production under controlled change management, followed by monitored hypercare where applicable.
Control plane and integration capability
The Hirentra Enterprise subscription provides procurement controls, integration orchestration, monitoring and exception handling.
Scoped for the customer's environment
Landscape discovery, mapping, authentication, validation, acceptance evidence and production activation are separately scoped and may be separately priced.
HIRENTRA PLANS
Choose the software you need. Purchase securely in Hirentra.
Select your active-site allowance and plan below. Secure subscription checkout continues in the Hirentra app. Customer-specific ERP implementation remains a separate delivery programme.
Unlimited users
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Enterprise pricing shown below is the software subscription. ERP integrations are a separate one-off implementation service, quoted for the customer's systems, landscape and required workflows.
Choose a plan to continue to secure account setup and Stripe checkout. The separate six-week project pilot remains optional and is not required to subscribe.
Hire Operations
— / month
Core hired-asset control, site workflows and safe hire-cost visibility.
- Hire operations
- Site-first asset workflows
- Live hire-cost visibility
- Data onboarding tools
Hire + Commercial
— / month
Operational control plus the commercial tools needed to understand supplier billing and cost exposure.
- Everything in Starter
- Cost code / cost centre control
- Invoice & exception workflows
- Supplier commercial intelligence
ENTERPRISE
Enterprise
— / month
Everything in Business, plus procurement and integration controls for larger organisations.
- Procurement & PO Control
- Enterprise Integration Control Plane
- ERP/API integration capability
- SAP S/4HANA — implementation available
- COINS — implementation available
- Causeway — implementation available
- Integration monitoring & exception handling
- Advanced commercial controls
- Enterprise onboarding & implementation options
ERP integrations require a separate one-off implementation fee, quoted based on the customer's systems, ERP landscape and integration requirements.
GET ENTERPRISE →PAID • TIME-BOXED • ONE PROJECT
Prove Hirentra on a live project before expanding.
Start with a focused 6-week, one-project pilot. The workflow, users, success measures and commercial scope are agreed before kickoff.
Delivery and POD evidence captured
Off-hire workflow used on site
One real supplier invoice reconciled
CONTACT
Talk to the Hirentra team.
For pilot enquiries, product questions or partnerships:
hello@hirentra.comHirentra Web • Android • iOS
One connected hire-control platform across web and mobile.